Trade Show Shipping

Palletized goods in trailer.

Trade shows are essential to building business, and professionalism is of the utmost importance when it comes to your business presence at every show. Trade show materials must therefore be moved, shipped and handled with care, by a professional trade show carrier, to ensure they arrive in the condition you expect. With 125 years of experience, Rawlinson Moving & Storage can provide the exceptional trade show shipping services you need.

Plan Your Trade Show Shipping in Advance 

When it comes to trade show shipping, planning in advance is essential to on-time delivery. Without proper planning, and without a reliable trade show carrier by your side, trade show supplies and equipment may arrive late or damaged. For reliable trade show shipping services you can trust, make shipping arrangements at least two weeks in advance.  If you choose to work with a trusted trade show carrier, you can rest assured your trade show freight will arrive on time as planned.


Packaging and Trade Show Shipping Tips

Packing and preparing your trade show freight correctly is important to ensure it arrives safely at its intended destination. Follow our trade show shipping tips to minimize cost and protect your trade show freight while in transit.

  • Always pack your trade show materials with care.
  • Crate or box all items and consider using a pallet for ease of movement.
  • Use bubble wrap to protect items inside crates.
  • Keep costs low by packing in as few boxes as possible.
  • Try not to add additional weight by packing items that could be easily carried by team members attending the trade show.
  • Remember to stack heavier boxes below those that are lighter, and mark relevant boxes as fragile. 

Every trade show is different, with varying rules and requirements that must be followed. Read all exhibitor materials for your specific trade show to learn where you are required to ship your booth to and when. It might not be possible to ship your booth directly to the exhibit location. You may be asked to send your trade show freight to the convention center itself, a business center in a hotel or even a warehouse. Labelling requirements are also likely to be specific to individual trade shows, so always follow any guidelines you receive.

The trade show shipping process may seem overwhelming, but working with a trusted trade show carrier can help make the process of shipping your trade show freight seamless.

As an agent for Allied Van Lines, we can transport your trade show exhibits and displays anywhere within Canada, the U.S. and the world. Our specialized equipment, trained crews and global resources makes us the unparalleled choice of trade show shipping companies. Contact us today for more information or fill out our quick quote form right now.


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